{"id":58712,"date":"2022-09-26T19:30:00","date_gmt":"2022-09-26T23:30:00","guid":{"rendered":"https:\/\/serviceexpress.com\/uk\/resources\/5-questions-to-ask-for-it-budget-planning\/"},"modified":"2024-10-09T20:14:09","modified_gmt":"2024-10-09T19:14:09","slug":"5-questions-it-budget-planning","status":"publish","type":"post","link":"https:\/\/serviceexpress.com\/uk\/resources\/5-questions-it-budget-planning\/","title":{"rendered":"5 Questions to Ask for IT Budget Planning"},"content":{"rendered":"\n<div class=\"wp-block-group is-layout-constrained wp-block-group-is-layout-constrained\">\n<p class=\"has-margin-bottom-small\">During budget season, IT leaders are hard at work planning a comprehensive technology strategy and budget that aligns with the overall business goals for the coming year.<\/p>\n\n\n\n<p class=\"has-margin-bottom-small\"><strong><strong>Chad Peters, Director of Infrastructure at Service Express, addresses the big picture of the IT budget planning process.<\/strong><\/strong><\/p>\n\n\n\n<hr class=\"wp-block-separator has-css-opacity has-margin-bottom-medium\"\/>\n<\/div>\n\n\n\n<div class=\"wp-block-columns has-margin-bottom-medium is-layout-flex wp-container-core-columns-is-layout-28f84493 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:60%\">\n<h2 class=\"wp-block-heading has-margin-bottom-small has-large-font-size\" id=\"tackling-it-budgeting-and-challenges-what-to-ask-before-you-start\"><strong>Start at the beginning by reviewing IT budgeting basics<\/strong><\/h2>\n\n\n\n<ol class=\"wp-block-list\">\n<li><a href=\"#what-is-IT-budget-planning,-and-why-is-it-important\">What is IT budget planning, and why is it important? <\/a><\/li>\n\n\n\n<li><a href=\"#what-are-the-key-goals-when-planning-an-IT-budget\">What are the key goals when planning an IT budget?<\/a><\/li>\n\n\n\n<li><a href=\"#where-should-the-focus-be-in-the-IT-budget-planning-stage\">Where should the focus be in the IT budget planning stage?<\/a>\n<ol class=\"wp-block-list\">\n<li><a href=\"#what-does-an-IT-budget-include\">What does an IT budget include?<\/a><\/li>\n\n\n\n<li><a href=\"#what-are-the-differences-between-CapEx-and-OpEx\">What are the differences between CapEx and OpEx?<\/a><\/li>\n<\/ol>\n<\/li>\n\n\n\n<li><a href=\"#what-are-common-IT-budget-challenges\">What are common IT budget challenges?<\/a><\/li>\n\n\n\n<li><a href=\"#how-have-IT-priorities-shifted,-and-why\">How have IT priorities shifted, and why?<\/a><\/li>\n<\/ol>\n\n\n\n<h2 class=\"wp-block-heading has-margin-bottom-small has-large-font-size\" id=\"what-is-IT-budget-planning,-and-why-is-it-important\">What is IT budget planning, and why is it important?<\/h2>\n\n\n\n<p class=\"has-margin-bottom-small\">IT budget planning requires a strategic mindset to help set a course for a successful future. The IT budget aligns technology requirements and spending with the organisation\u2019s business strategy. To help achieve key business goals, IT leaders must create a cost blueprint for the IT department and determine the financial, technology, staff, and partner resources needed to support other departments. IT leaders need to dedicate enough time to the budget planning process to manage details, clarify goals, work cross-functionally and tackle obstacles. <\/p>\n\n\n\n<h3 class=\"wp-block-heading has-normal-font-size\"><strong>Ask yourself the following questions at the beginning of each budget season:<\/strong><\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>What are the top company initiatives, and what role does IT play? <\/li>\n\n\n\n<li>What value does each IT project add to the business? <\/li>\n\n\n\n<li>What department(s) does IT need to partner with to be successful? <\/li>\n\n\n\n<li>What baseline costs will continue in the year ahead? <\/li>\n\n\n\n<li>What resources are required to plan the budget? <\/li>\n<\/ul>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:40%\">\n<div class=\"wp-block-group has-light-blue-background-color has-background is-layout-flow wp-block-group-is-layout-flow\">\n<figure class=\"wp-block-image aligncenter size-full has-margin-bottom-small\"><img decoding=\"async\" width=\"273\" height=\"315\" data-src=\"https:\/\/serviceexpress.com\/uk\/wp-content\/uploads\/sites\/5\/2023\/08\/chad-male-employee-headshot.jpg\" alt=\"Chad Peters | Service Express\" class=\"wp-image-73381 lazyload\" src=\"data:image\/svg+xml;base64,PHN2ZyB3aWR0aD0iMSIgaGVpZ2h0PSIxIiB4bWxucz0iaHR0cDovL3d3dy53My5vcmcvMjAwMC9zdmciPjwvc3ZnPg==\" style=\"--smush-placeholder-width: 273px; --smush-placeholder-aspect-ratio: 273\/315;\" \/><\/figure>\n\n\n\n<p class=\"has-margin-bottom-xsmall has-small-font-size\"><strong>Chad Peters&nbsp;<br>Director of Infrastructure Solutions, Service Express<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Over 26 years of IT experience<\/li>\n\n\n\n<li>Responsible for new products and services implementation <\/li>\n\n\n\n<li>Coaching, educating and consulting with customers on enhancing their IT strategies and solutions <\/li>\n\n\n\n<li>Areas of expertise:<br>Data centre management &amp; maintenance, managed infrastructure services, product longevity and reliability<\/li>\n<\/ul>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-group is-layout-constrained wp-container-core-group-is-layout-aae52aff wp-block-group-is-layout-constrained\">\n<div class=\"wp-block-group has-light-blue-background-color has-background is-layout-flow wp-block-group-is-layout-flow\">\n<p class=\"has-text-align-center has-margin-bottom-zero\">CIOs must practice disciplined IT cost management to support core business objectives. According to <a href=\"https:\/\/www.gartner.com\/en\/newsroom\/press-releases\/2022-06-14-gartner-forecasts-worldwide-it-spending-to-grow-3-percent-in-2022#:~:text=Worldwide%20IT%20spending%20is%20projected,latest%20forecast%20by%20Gartner%2C%20Inc.\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">Gartner<\/a>, even as factors like inflation or supply chain issues slow down certain economic sectors, IT spending worldwide is projected to increase by <strong>3% in 2022.<\/strong><\/p>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-group is-layout-constrained wp-block-group-is-layout-constrained\">\n<h2 class=\"wp-block-heading has-margin-bottom-small has-large-font-size\" id=\"what-are-the-key-goals-when-planning-an-IT-budget\">What are the key goals when planning an IT budget?<\/h2>\n\n\n\n<div class=\"wp-block-columns has-margin-bottom-medium is-layout-flex wp-container-core-columns-is-layout-28f84493 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:60%\">\n<p class=\"has-margin-bottom-small\">Commit to using clearly-defined IT objectives and requirements as a starting point and guide throughout the process. IT budget plan goals could include: <\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Create a budget that is accurate month-to-month and year-to-date <\/li>\n\n\n\n<li>Set time aside with departmental leaders to prioritise their technology objectives<\/li>\n\n\n\n<li>Align the budget with macro business objectives<\/li>\n\n\n\n<li>Discover gaps in technical support capabilities<\/li>\n\n\n\n<li>Calculate the cost of outdated equipment and business applications <\/li>\n\n\n\n<li>Identify opportunities to improve uptime, performance and productivity<\/li>\n\n\n\n<li>Help set executive and board-level expectations <\/li>\n<\/ol>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:40%\">\n<figure class=\"wp-block-image aligncenter size-full is-resized has-margin-bottom-small\"><img decoding=\"async\" data-src=\"https:\/\/serviceexpress.com\/uk\/wp-content\/uploads\/sites\/5\/2023\/08\/cost-containment-1.svg\" alt=\"Money Icon\" class=\"wp-image-27248 lazyload\" style=\"width:75px;height:75px\" src=\"data:image\/svg+xml;base64,PHN2ZyB3aWR0aD0iMSIgaGVpZ2h0PSIxIiB4bWxucz0iaHR0cDovL3d3dy53My5vcmcvMjAwMC9zdmciPjwvc3ZnPg==\" \/><\/figure>\n\n\n\n<div class=\"wp-block-group is-layout-constrained wp-container-core-group-is-layout-95068ab2 wp-block-group-is-layout-constrained\">\n<p class=\"has-text-align-center\">Budget reductions or freezes is one of the top challenges for IT professionals, according to our <a href=\"\/uk\/resources\/2024-data-center-infrastructure-report\/\">2024 Data Center &amp; Infrastructure Report<\/a>.<\/p>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-group has-margin-bottom-medium is-layout-flow wp-block-group-is-layout-flow\">\n<h2 class=\"wp-block-heading has-margin-bottom-small has-large-font-size\" id=\"where-should-the-focus-be-in-the-IT-budget-planning-stage\">Where should the focus be in the IT budget planning stage?<\/h2>\n\n\n\n<p class=\"has-margin-bottom-medium\">An IT leader\u2019s focus does not stop at their own department\u2019s needs and goals. IT serves a wide range of other departmental initiatives. The fact is that the IT budget will contribute to the overall functionality and growth of the company. The planning stage captures the details and the scope of investment for the year ahead. <\/p>\n<\/div>\n\n\n\n<div class=\"wp-block-columns has-margin-bottom-medium is-layout-flex wp-container-core-columns-is-layout-28f84493 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:60%\">\n<div class=\"wp-block-group has-margin-bottom-medium is-layout-flow wp-block-group-is-layout-flow\">\n<h2 class=\"wp-block-heading has-margin-bottom-small has-large-font-size\" id=\"what-does-an-IT-budget-include\">What does an IT budget include?<\/h2>\n\n\n\n<figure class=\"wp-block-image size-full has-margin-bottom-xsmall\"><img decoding=\"async\" data-src=\"https:\/\/serviceexpress.com\/uk\/wp-content\/uploads\/sites\/5\/2023\/08\/what-is-included-in-an-it-budget.png\" alt=\"What is Included in an IT Budget? | Service Express\" class=\"wp-image-23535 lazyload\" src=\"data:image\/svg+xml;base64,PHN2ZyB3aWR0aD0iMSIgaGVpZ2h0PSIxIiB4bWxucz0iaHR0cDovL3d3dy53My5vcmcvMjAwMC9zdmciPjwvc3ZnPg==\" style=\"--smush-placeholder-width: 1100px; --smush-placeholder-aspect-ratio: 1100\/920;\" \/><\/figure>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:40%\">\n<h2 class=\"wp-block-heading has-margin-bottom-small has-large-font-size\" id=\"what-are-the-differences-between-CapEx-and-OpEx\">What are the differences between CapEx and OpEx?<\/h2>\n\n\n\n<div class=\"wp-block-group has-margin-bottom-xsmall has-light-blue-background-color has-background is-layout-flow wp-block-group-is-layout-flow\">\n<div class=\"wp-block-group has-margin-bottom-small is-layout-flow wp-container-core-group-is-layout-119bc444 wp-block-group-is-layout-flow\">\n<h3 class=\"wp-block-heading has-text-align-center has-normal-font-size\" id=\"what-is-capex\">What is CapEx?<\/h3>\n\n\n\n<h4 class=\"wp-block-heading has-text-align-center has-margin-bottom-zero\"><strong>Capital Expenditure<\/strong><\/h4>\n\n\n\n<p class=\"has-text-align-center\">CapEx or capital expenditure refers to a one-time cost for assets and resources to maintain or improve company operations for over one year. CapEx spend can purchase new computers, phones, vehicles, property or large-scale initiatives.<\/p>\n<\/div>\n\n\n\n<div class=\"wp-block-group is-layout-flow wp-container-core-group-is-layout-119bc444 wp-block-group-is-layout-flow\">\n<h3 class=\"wp-block-heading has-text-align-center has-normal-font-size\" id=\"what-is-opex\">What is OpEx?<\/h3>\n\n\n\n<h4 class=\"wp-block-heading has-text-align-center has-margin-bottom-zero has-normal-font-size\"><strong>Operating Expenditure<\/strong><\/h4>\n\n\n\n<p class=\"has-text-align-center\">OpEx or operating expenditure accounts for the day-to-day costs of running a business. This includes rent, wages, software subscriptions, utilities and more.&nbsp;<\/p>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-columns has-margin-bottom-medium is-layout-flex wp-container-core-columns-is-layout-28f84493 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column has-margin-bottom-zero is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:60%\">\n<div class=\"wp-block-group has-margin-bottom-zero is-layout-flow wp-block-group-is-layout-flow\">\n<h2 class=\"wp-block-heading has-margin-bottom-small has-large-font-size\" id=\"what-are-common-IT-budget-challenges\"><strong>What are common IT budget challenges?<\/strong><\/h2>\n\n\n\n<div class=\"wp-block-group is-layout-constrained wp-block-group-is-layout-constrained\">\n<h3 class=\"wp-block-heading has-margin-bottom-zero has-normal-font-size\"><strong>Identifying Requirements &amp; Costs by Department<\/strong><\/h3>\n\n\n\n<p class=\"has-margin-bottom-small\">The majority of each department\u2019s technology costs are allocated within the IT budget. Your job is to guide these discussions and find agreement on top priorities relating to company goals and budget realities. As the IT expert, you are responsible for negotiating conflicting priorities, expectations and decisions to accurately project expenses.<\/p>\n<\/div>\n\n\n\n<div class=\"wp-block-group is-layout-constrained wp-block-group-is-layout-constrained\">\n<h3 class=\"wp-block-heading has-normal-font-size\"><strong>Balancing the Company\u2019s Goals &amp; Objectives<\/strong><\/h3>\n\n\n\n<p class=\"has-margin-bottom-small\">When facing a long list of department priorities, IT leaders often find it difficult to allocate budget requests to a value-centered approach. The popular\u202f<a href=\"https:\/\/www.gartner.com\/smarterwithgartner\/align-it-functions-with-business-strategy-using-the-run-grow-transform-model\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">Run-Grow-Transform (RGT) model<\/a> can structure spending into the operate and maintain, enhance and expand, and innovative and drive categories. These RGT categories help IT leaders evaluate the costs and capabilities needed to meet departmental and company-level strategies.&nbsp;&nbsp;<\/p>\n<\/div>\n\n\n\n<div class=\"wp-block-group is-layout-constrained wp-block-group-is-layout-constrained\">\n<h3 class=\"wp-block-heading has-margin-bottom-zero has-normal-font-size\"><strong>Allocating Time for the Work Ahead<\/strong><\/h3>\n\n\n\n<p class=\"has-margin-bottom-zero\">Set aside enough time to meet your IT budget planning goals. Starting as early as six months out provides time for reviewing the current budget, meeting with stakeholders, incorporating feedback, evaluating solutions, and building your business case for the new IT budget.&nbsp;<\/p>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-vertically-aligned-center is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:40%\">\n<div class=\"wp-block-group is-layout-constrained wp-container-core-group-is-layout-95068ab2 wp-block-group-is-layout-constrained\">\n<figure class=\"wp-block-image aligncenter size-full is-resized has-margin-bottom-small\"><img decoding=\"async\" data-src=\"https:\/\/serviceexpress.com\/uk\/wp-content\/uploads\/sites\/5\/2023\/08\/cost-containment-1.svg\" alt=\"Money Icon\" class=\"wp-image-27248 lazyload\" style=\"width:75px;height:75px\" src=\"data:image\/svg+xml;base64,PHN2ZyB3aWR0aD0iMSIgaGVpZ2h0PSIxIiB4bWxucz0iaHR0cDovL3d3dy53My5vcmcvMjAwMC9zdmciPjwvc3ZnPg==\" \/><\/figure>\n\n\n\n<p class=\"has-text-align-center\">An online <a href=\"https:\/\/www.techrepublic.com\/resource-library\/whitepapers\/budget-planning-tool\/\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">budget planning tool<\/a> can make the IT budgeting process more agile.<\/p>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-group has-margin-bottom-zero is-layout-flow wp-block-group-is-layout-flow\">\n<h2 class=\"wp-block-heading has-margin-bottom-small has-large-font-size\" id=\"how-have-IT-priorities-shifted,-and-why\"><strong>How have IT priorities shifted, and why?<\/strong><\/h2>\n\n\n\n<p>IT priorities have shifted in the past five years due to the ever-growing need for cybersecurity and, more recently, the effects of the hybrid\/remote work models. According to <a href=\"https:\/\/www.ciodive.com\/news\/shifting-priorities-modern-enterprise-CIO\/620746\/\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">CIO Dive<\/a>, remote work has reset the playing field for tech roles and beyond. <\/p>\n\n\n\n<p>In addition to both hiring advantages and challenges, there is an increased need to increase budgets for security measures and networking equipment to protect and maintain the needs of the evolving workforce. <\/p>\n\n\n\n<p class=\"has-margin-bottom-zero\">To be stronger business partners, IT leaders must project their worth by <a href=\"https:\/\/www.gartner.com\/en\/articles\/7-rules-for-demonstrating-the-business-value-of-it\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">driving value<\/a>. Investing the time and effort upfront to align multiple priorities and goals with business strategy will result in a more effective IT strategy. IT leaders empower the business\u2019 future success with the right plan and budget in place. <\/p>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>Answer questions like: What is IT budget planning and why is it important? What are key goals when planning an IT budget? Which areas should be focused on when IT budget planning? What are common IT budget planning challenges? How have IT priorities shifted and why?<\/p>\n","protected":false},"author":32,"featured_media":77181,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"ep_exclude_from_search":false,"freeform":false,"hero_image_id":33126,"show_author":false,"table_of_contents":[],"footnotes":""},"categories":[736],"tags":[],"resource":[568],"class_list":["post-58712","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-it-budget-cost-savings","resource-articles-insights"],"featured_image_src":"https:\/\/serviceexpress.com\/uk\/wp-content\/uploads\/sites\/5\/2024\/08\/5-Questions-to-Ask-for-IT-Budget-Planning_Meta-Image.jpg","yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.5 (Yoast SEO v27.5) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>5 Questions to Ask for IT Budget Planning | Service Express<\/title>\n<meta name=\"description\" content=\"IT budget planning requires strategy and business communication. 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