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We are looking to add an Accounts Payable Specialist to our team! This person will be heavily focused on our non-inventory vendor invoice processing. Additionally, they will help out as a backup for the rest of the AP functions including credit card and expense management as well as inventory and subcontract vendors.

To be successful in this role, you must be flexible, collaborative, organized, and extremely detail-oriented within a fast-paced and changing environment. It’s an opportunity to be part of a global finance team with exposure to working in many different currencies as well as participating in integrating new companies as we continue to grow!

 

Here’s what this position is all about:

 

Account Reconciliation, Invoice and Payment Management

• On weekly basis, create and print payment run proposal spreadsheet for review by AP Manager and Director of Cash Management and ensure account payable aging is in balance
• Perform reconciliation for accounts at month end; complete month end tasks within strict deadline
• Regularly check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes or descriptions
• Maintain accuracy in reporting for the entire accounting team by reconciling or noting and reporting discrepancies found in records
• Engage and comply with federal, state, and company policies, procedures, and regulations
• Debit, credit, and total accounts using specialized accounting software
• Manage outgoing electronic payments made by Service Express and proactively probe for additional electronic payment opportunities
• Complete sales tax-exempt forms as needed
• Code incoming non-inventory, inventory, subcontract, partnership, and customer refund invoices appropriately for accurate tracking and reporting purposes
• Complete non-inventory expense processing including, but not limited to leases, utilities, and other day-to-day expenses for all Service Express sites
• Prepare all 1099 tax forms on an annual basis to properly reflect all payments made
• Assist with annual auditing for both internal and external purposes as requested
• Document and update processes regularly; continuously monitor for process improvement opportunities to support a business of growth and sustainable procedures
• Research any invoicing issues as necessary; access financial information to answer general questions as well as those related to specific accounts

Vendor Relationships

• Maintain vendor account management including, but not limited to: ensuring invoices are paid as appropriate, managing credits for returned items, and sending statements as necessary
• Review vendor statements and assure that Service Express receives credits from vendors as appropriate
• Administer vendor account establishment ensuring that all required documentation is properly completed and on file
• Maintain correspondence with vendors as needed to ensure continued relationships where valued and excellent communication

 

What we are hoping you will bring to the Service Express team:

• Accounts payable experience required; 5+ years of experience preferred
• Understanding of the full-scale AP process from receipt of invoice to the processing and payment of invoices to the balancing and reporting out of data
• Bachelors in business or accounting related field preferred
• Background in using an AP automation solution as well as treasury experience and banking relationships ideal but not required

 

We offer you:

• Workplace flexibility that empowers our employees
• Personal growth and advancement opportunities
• PTO available when you start – additional day of PTO for your birthday + PTO volunteer days
• Health insurance with plan options to meet your needs
• 401k with employer match
• Fitness/gym reimbursement program
• Salary: $50k-$60k based on experience

 

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